Sponsorship and Exhibition
We will maximise your impact and revenue
"Tour Hosts Pty Limited facilitated a "worry free" process for setting up our exhibition space at the trade show. Preparing to participate in an international trade show from across the globe is not easy. Tour Hosts made it simple. Professional and friendly service throughout the event – thank you."
Shawn E. Bethel
International Co-operation, Ministry of Forests, Protection Program, Canada
Our Sponsorship and Exhibition Team specialise in:
- Strategic management and sponsorship sales
- Exhibitions to complement conferences,
congresses or seminars - Stand alone trade or public exhibitions
- Total exhibition stand management
You will benefit from:
- Professional consultancy and management
- Extensive marketing, communications and promotional expertise
- Prefered supplier relationships delivering excellent buying power and quality products
- Proven track record in delivering to budget expectations
- Thorough knowledge of venues and exhibition facilities Australia-wide
- Professional on-site project management
Sponsorship Services
- Develop a targeted sales strategy to identify potential sponsors
- Produce supporting sponsorship selling publications and materials
- Action sales and marketing to sponsors
- Manage all administrative and contractual functions
- Build relationships and deliver benefits
- Manage on-site delivery of sponsors’ expectations and entitlements
- Deliver post event evaluation reports
Exhibition Services
Planning
- Concept development
- Budget preparation and financial management
- Creation of exhibition floor-plan, stand and technical design
Sales & Marketing
- Develop a targeted sales strategy to identify potential exhibitors
- Design and production of printed materials including sales and marketing collateral
- Development and management of sales leads database
- Website design and maintenance
Servicing
- Venues
- Production of exhibition manual
- Pre-registration and on-site registration of visitors
- Custom designed stand service
- Freight and customs clearance
- Furniture, audio visual and stand dressing
- Hostesses and guides
- Receipt of monies and ongoing budget and financial management
Delivery
- Total on-site management and liaison to ensure satisfaction
- Tracking and visitor information through name badges
- Exhibition concept features including signage, internet cafes, poster boards etc
- Management of on-site security and storage
- Catering requirements
Case Study
Client: Repsol YPF
Event: 19th World Energy Congress
Client overview: Repsol YPF needed to create impact at the 19th World Energy Congress in Australia. Seeking local expertise, Repsol YPF’s brief to Tour Hosts was to deliver this impact creatively and on budget via a complete exhibition stand presence, organising accommodation and managing their VIP clients.
Experience: Working collaboratively with Repsol YPF, Tour Hosts took their stand from design through to booth creation. Impact was delivered via a superior stand build, operational management and the supply of trained hostesses.
The Repsol YPF representatives were free to concentrate on entertaining their VIP clients and guests at functions, including the cocktail parties that Tour Hosts organised for their stand. A meet and greet service plus limousine transfer to hotels was extended to VIP’s and guests at the airport. Promotional materials from Spain were also distributed to attending delegates.
Result: "Repsol YPF appointed Tour Hosts Pty Limited
as the agency to look after our involvement at the Congress, and they provided
excellent support in the areas of hotel and tour reservations, exhibition
design, hospitality, appointing efficient housing, planning and building
our stand, and the general smooth running of the necessary preparations between
Spain and Australia. Their work was a major factor for the success
of the Repsol YPF stand, helping it to become one of the most visited during
the congress."
Juan Bachiller Araque,
Director, International & Sectorial Affairs, Repsol YPF
