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Accommodation

Accommodation has been reserved for Congress delegates at the Crowne Plaza Newcastle and the Travelodge Newcastle.

Hotel

• Single (SGL): A single occupancy room with one bed
• Double (DBL): A double occupancy room with one bed
• Twin (TWN): A double occupancy room with two beds

Apartment

• 1 Bedroom City View Apartment: An apartment with 1 queen bed
• 1 Bedroom Harbour View Apartment: An apartment with either 1 queen bed or 2 single beds

Please note bedding configurations are subject to hotel availability.

Star Rating	Walking Distance to Congress Venue	Hotel	Room Type	Room Only Rate Incl. GST	Bed and Breakfast Rate SGL Incl. GST	Bed and Breakfast Rate DBL/TWN Incl. GST	Reward Program
4.5	3 min walk	Crowne Plaza Newcastle	One Bedroom Habour View SGL/DBL/TWN	$240.00	$262.00	$284.00	Priority Rewards
			One Bedroom City View SGL/DBL	$200.00	$222.00	$244.00
4	10 min walk	Travelodge Newcastle	Standard Room SGL/DBL/TWN	$130.00	$149.50	$169.00	Velocity Rewards

Please Note:

• Click on the hotel names above to view their photos and fact sheets
• The above rates include the Australian Goods and Services Tax (GST)
• Rates may increase without notice due to changes in government charges, taxes or levies
• Room only rates do not include breakfast
• Bed and breakfast rates include full buffet breakfast
• Deposit must be paid or credit card details given at time of booking to guarantee reservation

Click here for a map detailing hotel and venue locations

Group Bookings / Non-listed Hotels

Option One:

If your organisation would like to make a Group Booking or place accommodation at hotels not listed above, the Congress Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently.

E-mail: congress2009@tourhosts.com.au
Phone: +61 2 9265 0700
Fax: +61 2 9267 5443

Rates and Reward Programs

Accommodation held by the Congress Managers has been secured at highly competitive rates for Congress delegates. In addition, delegates who are members of the listed reward programs can earn points by staying at the corresponding hotel. Members should provide their membership card to reception when checking into the hotel.

Deposit

Rooms are being held by the Congress Managers on behalf of the delegates until 15 May 2009. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation. The Congress Managers will accept accommodation deposits up until 15 May 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check-out.

Late bookings can be made through the Congress Managers after 15 May 2009 but are subject to availability and credit card details are required to secure the reservation. One nights room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How To Book Accommodation

To book, complete either the Online Registration Form or the downloadable registration form available on the registration page of this website. The Congress Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Congress Managers and not directly to the hotel. Please note that any changes should be made to the Congress Managers by 1 June 2009. Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Congress Managers in writing if you will arrive at your hotel after 1800, failure to do so may mean that your room will be released.

Check-in and Check-out times

For most hotels, check-in time is 1400 and check-out time is 1100. Should you wish to guarantee check-in before 1400 you will need to pre-book, and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check-in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking.

The hotel will hold on your credit card, until point of check-out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Accommodation Refunds

The deposit is non-refundable at 15 May 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.

Alternative Accommodation (Billet)

The Organising Committee for CNSA 2009 is pleased to offer billet or home stay accommodation. Please note there is a limited number of places available. Please contact Kim.Adler@newcastle.edu.au for further information.